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Buying insight

What to know

Explore Acctivate warehouse workflows, QuickBooks integration, deployment and package scope.

Who it is for

Automotive-parts distributors can assess documented OEM and aftermarket references, counter sales, serial tracking and returns workflows.

Warehouse and accounting

The Windows desktop application supports warehouse and bin stock. Mobile WMS is a separate Android handheld application for receiving and picking; mobile barcoding is listed with Enterprise and advanced features may be purchased separately. Supported devices include specified Zebra and Honeywell models; the Mobile Webservice and a network connection are required. Confirm the compatible scanner and licence for your setup.

Acctivate integrates with QuickBooks Online and Desktop. After conversion, inventory is managed in Acctivate while accounting records and journals synchronise; QuickBooks Online background sync differs from the initiated Desktop sync.

Deployment options include on-premises and third-party hosting; vendor hosting is described for new QuickBooks Online customers.

Questions to ask

Ask for package and hosting prices, the scope of mobile licences, and a demonstration of the accounting handoff for your QuickBooks edition.

Scope and limitations

Acctivate supports inventory, purchasing and fulfilment for distribution businesses.

Offline operation, interface languages and geographic availability were not established.

Research checked through 2026-10-29

Editorial policy Report correction

At a glance

What Acctivate does

Use this summary to decide whether the documented scope fits your warehouse. Edition and workflow details are listed below.

Warehouse fitInventory & stock control · Mobile warehouse apps · Orders & fulfillment

Inventory, purchasing and fulfillment software with warehouse/bin stock, mobile operations and accounting integration. Official material documents automotive-parts distribution, HVAC and seafood applications.

Documented workflows

Warehouse and bin stock · Mobile warehouse operations · Serial tracking · OEM and aftermarket references · Counter sales

Connections

QuickBooks Online · QuickBooks Desktop · QuickBooks Online — QuickBooks Online synchronization runs automatically in the background; Online Plus and Advanced are documented separately. Desktop synchronization is initiated in Acctivate and requires QuickBooks on the same machine. The supported-editions page lists regional Desktop Pro/Premier/Enterprise editions; Intuit support and regional integration scope are distinct from Acctivate licensing eligibility. · QuickBooks Desktop — QuickBooks Online synchronization runs automatically in the background; Online Plus and Advanced are documented separately. Desktop synchronization is initiated in Acctivate and requires QuickBooks on the same machine. The supported-editions page lists regional Desktop Pro/Premier/Enterprise editions; Intuit support and regional integration scope are distinct from Acctivate licensing eligibility.

AccessOn-premises · Third-party hosted · On-premises · Third-party hosted · Vendor hosted for new QuickBooks Online customers · Server-connected Mobile WMS webservice · Android Mobile WMS network connection · Windows · Android · Windows 10 · Windows 11 · Android Mobile WMS · Android Mobile WMS scanner compatibility

Check device and deployment requirements with the supplier.

Plans and ownership costs

Pricing

Pricing checked 2026-10-28

Confirm the plan, billing unit, minimum term and required modules before comparing a quote.

Published pricing statusRequest a quote

Official pricing page ↗

Check current terms ↗

Plans and terms

A package price includes an initial license fee and a separate annual subscription; all packages require a price request.

Starter

Amount not verified / subscription

Billing: Not established

Minimum commitment: Not established

Included

1 user; unlimited products; multiple warehouses

Professional

Amount not verified / subscription

Billing: Not established

Minimum commitment: Not established

Included

5 users; multiple bins; one web store; advanced manufacturing

Enterprise

Amount not verified / subscription

Billing: Not established

Minimum commitment: Not established

Included

10 users; mobile barcoding; EDI

What can change your total cost

Initial license plus annual subscription; maintenance/updates/routine support included in subscription
Extra users, modules, company setup and hosting change scope
Credit-card payments/financing incur fees

Terms to confirm

Package amounts/currency
Minimum annual term and invoice schedule
Hosting; setup; training
Add-on rates

Before you choose

The displayed total package structure is not simply an annual subscription. Starter can buy advanced features a la carte.

How to compare warehouse software costs →

Reviews: A review-based assessment is not yet available for this product. Review policy →

Documented scope

Features and constraints

Feature scope checked 2026-10-29

Capabilities retain their documented conditions. A feature not listed here has not been verified for this edition.

Warehouse and bin stock
Mobile warehouse operations
Serial tracking
OEM and aftermarket references
Counter sales
Product returns

Full product details and conditions

Field	Value and conditions
identity	Acctivate
warehouse application	Inventory, purchasing and fulfillment software with warehouse/bin stock, mobile operations and accounting integration. Official material documents automotive-parts distribution, HVAC and seafood applications.
capabilities	Warehouse and bin stock, Mobile warehouse operations, Serial tracking, OEM and aftermarket references, Counter sales, Product returns
industries	Automotive parts
industries	HVAC
industries	Seafood
integrations	QuickBooks Online, QuickBooks Desktop
integration conditions	QBO background sync differs from QBD initiated sync. After conversion, inventory management occurs in Acctivate and accounting records/journals synchronize; ongoing on-hand quantity sync from QuickBooks is not claimed.
platforms	Windows, Android
deployment	On-premises, Third-party hosted
capabilities	Catchweight order fulfillment, Weight-based invoicing
industries	Food and beverage
capabilities	OEM and aftermarket cross-reference, Counter sales, Serial tracking, Return merchandise authorization, Installation and repair tickets Marketed auto-parts workflows include flexible product lookup, optional barcode devices, serial capture at receipt or shipment, returns and service tickets. This is documented functionality, not a promise that every package includes every module or that every business will achieve the testimonial outcomes.
capabilities	Mobile receiving, Mobile picking, Mobile warehouse inventory Enterprise explicitly adds mobile barcode scanning and EDI to its ten-user package. Mobile Warehouse Management covers receiving, picking and inventory using mobile barcode devices; Starter can add advanced modules a la carte. Device and licensing prerequisites still apply.
integrations	QuickBooks Online, QuickBooks Desktop QuickBooks Online synchronization runs automatically in the background; Online Plus and Advanced are documented separately. Desktop synchronization is initiated in Acctivate and requires QuickBooks on the same machine. The supported-editions page lists regional Desktop Pro/Premier/Enterprise editions; Intuit support and regional integration scope are distinct from Acctivate licensing eligibility.
integrations	QuickBooks accounting handoff Acctivate takes responsibility for inventory after conversion. Initial active items, balances and quantities are copied during setup; ongoing QuickBooks inventory quantities are not synchronized back into Acctivate. Accounting journals and invoices follow the documented handoff; Desktop-only migration details must not be applied to Online.
integrations	Microsoft 365 Microsoft 365 integration is documented for email and file attachments. Office is not otherwise required. Embedded Crystal Reports viewing is distinct from separately obtaining report-editing software.
deployment	On-premises, Third-party hosted, Vendor hosted for new QuickBooks Online customers Acctivate can be hosted on the business premises or through a private/third-party hosting service. Alterity hosting is specifically offered to new customers integrating with QuickBooks Online; this does not establish the same hosting entitlement for all Desktop customers.
platforms	Windows 10, Windows 11 The installed desktop application uses a Windows server/workstation environment. The listed workstation editions are Windows 10 Home/Pro and Windows 11 Home/Pro, with network/domain limitations for Home; S Mode cannot install Acctivate. Mac access described here uses Remote Desktop to a Windows server, not a native Mac application. Server and SQL requirements are separate.
platforms	Android Mobile WMS Mobile WMS is a separate Android handheld application. Requirements and device guidance specify Android 5.0+; supported scanning uses Zebra/Honeywell built-in scanners and their Android SDKs. Phone/tablet installation does not imply scanning support. Android setup requires the Mobile Webservice and same-network access unless hosting publishes it or a separately configured VPN is used.
industries	Automotive parts distribution, Motorcycle parts distribution, Truck parts distribution, Tire distribution, Aftermarket automotive parts These are vendor-described target applications for auto-parts inventory, purchasing and sales. They do not certify suitability for every business, regulated process or deployment. Named customer stories remain individual examples.
business size	High-growth companies Enterprise is positioned by the vendor for high-growth companies. The one-, five- and ten-user package descriptions are licensed-user contexts, not employee-count thresholds or evidence of unlimited warehouse scale.
integrations	QuickBooks Online Plus, QuickBooks Online Advanced The integration guide names Online Plus and Advanced in US and non-US regions. The separately read supported-editions list identifies US/Canada Online Plus/Advanced and UK Online Plus/Advanced, with Desktop and legacy Reckon entries separately listed. These are accounting-integration compatibility regions, not a comprehensive Acctivate licensing-country list.
platforms	Android Mobile WMS scanner compatibility The vendor specifies Android 5.0+ and Zebra or Honeywell built-in barcode scanners using the Zebra SDK or Honeywell Mobility SDK. Phone/tablet installation is possible, but barcode scanning is not supported on those devices. Named example models are informative rather than an exhaustive or independently tested compatibility list.
industries	Seafood distribution Vendor-published case evidence describes Channel Seafoods International using Acctivate for seafood importing/distribution, purchase-order reports, inventory history and lot tracking. This is one customer application, not universal seafood compliance, licensing availability or a guaranteed business outcome.
industries	HVAC distribution The case identifies TMi-ASG as formerly Masters Equipment, an HVAC manufacturer representative/distributor using warehouse/bin and service workflows. This is evidence of that customer application, not a claim that every HVAC business has the same process or results.
capabilities	Warehouse and bin min/max replenishment, Service activity tickets, Drop-ship order processing TMi-ASG reports using these Acctivate workflows in the vendor-published case. Shipping Workstation Interface and other modules may have separate setup/licensing requirements; the case does not establish package inclusion or universal time savings.
integrations	QuickBooks Desktop Pro, QuickBooks Desktop Premier, QuickBooks Desktop Enterprise The supported-editions page lists US, Canadian and UK Desktop editions separately and says Acctivate can still synchronize with older Desktop versions no longer supported by Intuit. It also names specific legacy Reckon QuickBooks/Accounts releases for the UK/Australia group; that does not establish support for every current Reckon edition, every country or ongoing Intuit support.
deployment	Server-connected Mobile WMS webservice The Mobile Webservice is installed on a Windows server with IIS and connects mobile devices to the Acctivate database; it is normally on the Acctivate/SQL Server host. A different host additionally needs the documented SQL OLE DB driver. Reading installation instructions is not an installation or network/security test.
deployment	Android Mobile WMS network connection The Android app requires the installed Mobile Webservice. Devices normally use the same network/Wi-Fi as the server; a hosted environment must publish the service for outside access, or a separately configured VPN may be used, which the vendor says support cannot help configure. These are connection prerequisites, not proof of disconnected offline capture or later synchronization.

Field status and conditions

Field	Status	Conditions or open questions
capabilities	partially verified	Current auto-parts, package, device and customer case documentation supports the scoped workflows. Current catch-weight workflow details and package/device conditions have not been reconfirmed; customer stories do not establish universal outcomes or all-module entitlement. OEM and aftermarket cross-reference, Counter sales, Serial tracking, Return merchandise authorization, Installation and repair tickets — Marketed auto-parts workflows include flexible product lookup, optional barcode devices, serial capture at receipt or shipment, returns and service tickets. This is documented functionality, not a promise that every package includes every module or that every business will achieve the testimonial outcomes. · Checked 2026-10-29 Mobile receiving, Mobile picking, Mobile warehouse inventory — Enterprise explicitly adds mobile barcode scanning and EDI to its ten-user package. Mobile Warehouse Management covers receiving, picking and inventory using mobile barcode devices; Starter can add advanced modules a la carte. Device and licensing prerequisites still apply. · Checked 2026-10-29 Warehouse and bin min/max replenishment, Service activity tickets, Drop-ship order processing — TMi-ASG reports using these Acctivate workflows in the vendor-published case. Shipping Workstation Interface and other modules may have separate setup/licensing requirements; the case does not establish package inclusion or universal time savings. · Checked 2026-10-29 Warehouse and bin stock, Mobile warehouse operations, Serial tracking, OEM and aftermarket references, Counter sales, Product returns · Checked 2026-10-28 Catchweight order fulfillment, Weight-based invoicing · Checked 2026-10-28
integrations	verified	Online plan distinctions, Desktop regional editions and synchronization behavior are documented. Legacy Reckon entries and older Desktop synchronization are explicitly scoped; Intuit support status and Acctivate license-country eligibility are separate. QuickBooks Online, QuickBooks Desktop — QuickBooks Online synchronization runs automatically in the background; Online Plus and Advanced are documented separately. Desktop synchronization is initiated in Acctivate and requires QuickBooks on the same machine. The supported-editions page lists regional Desktop Pro/Premier/Enterprise editions; Intuit support and regional integration scope are distinct from Acctivate licensing eligibility. · Checked 2026-10-29 QuickBooks accounting handoff — Acctivate takes responsibility for inventory after conversion. Initial active items, balances and quantities are copied during setup; ongoing QuickBooks inventory quantities are not synchronized back into Acctivate. Accounting journals and invoices follow the documented handoff; Desktop-only migration details must not be applied to Online. · Checked 2026-10-29 Microsoft 365 — Microsoft 365 integration is documented for email and file attachments. Office is not otherwise required. Embedded Crystal Reports viewing is distinct from separately obtaining report-editing software. · Checked 2026-10-29 QuickBooks Online Plus, QuickBooks Online Advanced — The integration guide names Online Plus and Advanced in US and non-US regions. The separately read supported-editions list identifies US/Canada Online Plus/Advanced and UK Online Plus/Advanced, with Desktop and legacy Reckon entries separately listed. These are accounting-integration compatibility regions, not a comprehensive Acctivate licensing-country list. · Checked 2026-10-29 QuickBooks Desktop Pro, QuickBooks Desktop Premier, QuickBooks Desktop Enterprise — The supported-editions page lists US, Canadian and UK Desktop editions separately and says Acctivate can still synchronize with older Desktop versions no longer supported by Intuit. It also names specific legacy Reckon QuickBooks/Accounts releases for the UK/Australia group; that does not establish support for every current Reckon edition, every country or ongoing Intuit support. · Checked 2026-10-29 QuickBooks Online, QuickBooks Desktop · Checked 2026-10-28
deployment	verified	On-premises/private/third-party and narrowly qualified vendor hosting are documented. Mobile deployment additionally needs the IIS webservice/database connection; publishing or VPN access is a separate configuration, not automatic public-cloud or offline entitlement. On-premises, Third-party hosted, Vendor hosted for new QuickBooks Online customers — Acctivate can be hosted on the business premises or through a private/third-party hosting service. Alterity hosting is specifically offered to new customers integrating with QuickBooks Online; this does not establish the same hosting entitlement for all Desktop customers. · Checked 2026-10-29 Server-connected Mobile WMS webservice — The Mobile Webservice is installed on a Windows server with IIS and connects mobile devices to the Acctivate database; it is normally on the Acctivate/SQL Server host. A different host additionally needs the documented SQL OLE DB driver. Reading installation instructions is not an installation or network/security test. · Checked 2026-10-29 Android Mobile WMS network connection — The Android app requires the installed Mobile Webservice. Devices normally use the same network/Wi-Fi as the server; a hosted environment must publish the service for outside access, or a separately configured VPN may be used, which the vendor says support cannot help configure. These are connection prerequisites, not proof of disconnected offline capture or later synchronization. · Checked 2026-10-29 On-premises, Third-party hosted · Checked 2026-10-28
platforms	partially verified	Windows desktop and Android Mobile WMS roles are separately documented. Current device guidance focuses on Android with specific scanners; older 2025 setup guides also mention Windows Mobile. Legacy Windows Mobile support/version status is not silently merged with Windows desktop or asserted equivalent to current Android support. Windows 10, Windows 11 — The installed desktop application uses a Windows server/workstation environment. The listed workstation editions are Windows 10 Home/Pro and Windows 11 Home/Pro, with network/domain limitations for Home; S Mode cannot install Acctivate. Mac access described here uses Remote Desktop to a Windows server, not a native Mac application. Server and SQL requirements are separate. · Checked 2026-10-29 Android Mobile WMS — Mobile WMS is a separate Android handheld application. Requirements and device guidance specify Android 5.0+; supported scanning uses Zebra/Honeywell built-in scanners and their Android SDKs. Phone/tablet installation does not imply scanning support. Android setup requires the Mobile Webservice and same-network access unless hosting publishes it or a separately configured VPN is used. · Checked 2026-10-29 Android Mobile WMS scanner compatibility — The vendor specifies Android 5.0+ and Zebra or Honeywell built-in barcode scanners using the Zebra SDK or Honeywell Mobility SDK. Phone/tablet installation is possible, but barcode scanning is not supported on those devices. Named example models are informative rather than an exhaustive or independently tested compatibility list. · Checked 2026-10-29 Windows, Android · Checked 2026-10-28
offline	unknown after check	The read mobile setup explicitly uses real-time server access and a network/Wi-Fi connection, including hosted publication or separately configured VPN paths. Disconnected transaction capture, offline queue/conflict handling and later reconciliation are not documented by these reads. Local server deployment is not normalized to offline=true or offline=false.
industries	verified	Auto-parts target segments and distinct seafood/HVAC customer cases are supported within their stated applications. Customer outcomes do not establish universal sector fit, certification or availability. Automotive parts distribution, Motorcycle parts distribution, Truck parts distribution, Tire distribution, Aftermarket automotive parts — These are vendor-described target applications for auto-parts inventory, purchasing and sales. They do not certify suitability for every business, regulated process or deployment. Named customer stories remain individual examples. · Checked 2026-10-29 Seafood distribution — Vendor-published case evidence describes Channel Seafoods International using Acctivate for seafood importing/distribution, purchase-order reports, inventory history and lot tracking. This is one customer application, not universal seafood compliance, licensing availability or a guaranteed business outcome. · Checked 2026-10-29 HVAC distribution — The case identifies TMi-ASG as formerly Masters Equipment, an HVAC manufacturer representative/distributor using warehouse/bin and service workflows. This is evidence of that customer application, not a claim that every HVAC business has the same process or results. · Checked 2026-10-29 Automotive parts · Checked 2026-10-28 HVAC · Checked 2026-10-28 Seafood · Checked 2026-10-28 Food and beverage · Checked 2026-10-28
business size	partially verified	Licensed user-package counts and high-growth positioning are documented; individual customer cases add distribution context, not employee/warehouse thresholds or guaranteed fit. High-growth companies — Enterprise is positioned by the vendor for high-growth companies. The one-, five- and ten-user package descriptions are licensed-user contexts, not employee-count thresholds or evidence of unlimited warehouse scale. · Checked 2026-10-29
languages	unknown after check	The published requirements, integration, device and setup documents do not identify supported translated application interfaces. English documentation and foreign-character input support do not establish a UI-language list.
countries	unknown after check	The read support list identifies regional accounting editions, including legacy entries, rather than a complete Acctivate licensing-country matrix. Customer import geographies, hosting vendors and non-US QBO integration wording are not global eligibility.

Scope and conditions

QuickBooks Online: Plus/Advanced, with named regional support-list entries and automated background synchronization. Country licensing and hosting entitlement remain separately qualified.
QuickBooks Desktop: Desktop Pro/Premier/Enterprise regional editions listed for US/Canada/UK; manually initiated sync and same-machine prerequisite. Legacy versions may sync despite Intuit support ending; no worldwide license eligibility inferred.
On-premises: Windows/SQL deployment, with separate Mobile WMS and connection requirements; no offline guarantee.
Third-party hosted: Hosting and end-user license conditions apply; this is not the same as universal vendor-hosted SaaS.
Windows: Installed Windows desktop client; server/edition/SQL prerequisites apply. Mac Remote Desktop is not a native Mac client.
Android: Separate Android Mobile WMS; Android 5.0+ and supported Zebra/Honeywell scanner/SDK conditions. Phone/tablet installation is not scanner support; server-webservice/network required.
Automotive parts: Vendor-marketed distribution application; no universal outcomes or certification inferred.
Android Mobile WMS can run on phones/tablets, but supported barcode scanning requires appropriate Zebra or Honeywell built-in scanners and SDKs. The vendor model list is informative rather than comprehensive.
The installed desktop application uses Windows. Mac access described in the requirements uses Remote Desktop to a Windows server, rather than a native Mac edition.
The seafood case is Channel Seafoods International. Its reports and lot-tracking example is individual customer evidence, with no generalization of claimed savings or business results.
The HVAC case identifies TMi-ASG as formerly Masters Equipment. Its warehouse and service workflows are a scoped customer example.
Older setup guidance mentions Windows Mobile alongside Android. Current recommended-device guidance focuses on Android; legacy Windows Mobile status is not treated as identical to Windows desktop or current Android support.
Mobile WMS requires the server webservice and a working network connection. Reading the setup instructions does not install software or validate a customer network.
Disconnected mobile transactions and later synchronization remain unverified. The Android guide describes connection to the Mobile Webservice over the same network or a separately published hosted/VPN connection.
Confirm the exact accounting edition and support lifecycle. Acctivate can synchronize with some older Desktop editions that Intuit no longer supports; the regional integration list is not a complete licensing-country list.
Confirm the package, additional modules and hosting arrangement for the intended accounting system. Alterity hosting is described specifically for new QuickBooks Online customers.
QuickBooks integration does not mean that ongoing QuickBooks stock quantities synchronize into Acctivate. Inventory is managed in Acctivate after conversion.

Compare the scope

These products share a catalog category. That overlap does not establish equivalent features or a recommendation.

Manage stock & orders

Identify & connect

Execute & automate

Improve & optimize

Acctivate

Our top picks

HandiFox Online

inFlow Inventory

Orca Scan

What to know

Who it is for

Warehouse and accounting

Questions to ask

What Acctivate does

Pricing

Plans and terms

Starter

Included

Professional

Included

Enterprise

Included

What can change your total cost

Terms to confirm

Before you choose

Features and constraints

Field status and conditions

Scope and conditions

Compare the scope