Best HVAC Field Service Truck Inventory Software

Workflow it supports

The dated pricing rows list inventory transfers on Optima and Pro, but not Start. Sales orders, picking/packing, and serial/lot tracking are identified with the Pro plan; do not imply Start includes them.

Capabilities and conditions

QuickBooks Online synchronization is optional; the pricing page also describes standalone inventory use. The technical integration page specifies QuickBooks Online Plus or Advanced when sync is used.

Checks before choosing

The retained plan rows attribute sales orders, picking/packing and serial/lot tracking to Pro; QuickBooks sync depends on Plus or Advanced.

Warehouse and accounting

The Windows desktop application supports warehouse and bin stock. Mobile WMS is a separate Android handheld application for receiving and picking; mobile barcoding is listed with Enterprise and advanced features may be purchased separately. Supported devices include specified Zebra and Honeywell models; the Mobile Webservice and a network connection are required. Confirm the compatible scanner and licence for your setup.

Acctivate integrates with QuickBooks Online and Desktop. After conversion, inventory is managed in Acctivate while accounting records and journals synchronise; QuickBooks Online background sync differs from the initiated Desktop sync.

Deployment options include on-premises and third-party hosting; vendor hosting is described for new QuickBooks Online customers.

Inventory and integrations

The client matrix places stock counts and reports on Windows and web, rather than the mobile columns; internet access is required for the documented clients.

QuickBooks Online integration is documented for paid Simple Start, Essentials, Plus and Advanced plans in the US, Canada, UK and Australia; the selected inFlow plan must also support integrations. Setup includes mapping accounts and payment methods, and payment synchronisation can be one-way or two-way. Confirm the plan and mapping for your configuration.

Capabilities and operating conditions

Depot teams, drivers and back-office staff share a wholesale-distribution workflow.

• Depot and driver stock control
• Delivery rounds
• Customer ordering portal
• Deployment: Not documented in the retained accepted evidence.
• Supported platform: Not documented in the retained accepted evidence.
• Integrations: Not documented in the retained accepted evidence.
• Offline operation: Not documented in the retained accepted evidence.
• Industries: Food service distribution; Dairy delivery; Wholesale distribution.
• Business size: Not documented in the retained accepted evidence.
• Application UI languages: Not documented in the retained accepted evidence.
• Verified country availability: Not documented in the retained accepted evidence.

Pricing, plan limits and additional costs

Price depends on wholesale-business size and user count; no numeric rate or complete terms are published.

• Access Roundsman configuration: no numeric amount verified. Exact depot, driver, portal and back-office licensing must be confirmed.

Review evidence and sample limits

A bounded set of exact-product review searches was checked on 2026-10-28. The retained discovery record contains result headers only and does not establish a dated review account or review sentiment.

Warehouse workflows

Documented workflows include barcode receiving, cross-docking, putaway, stock adjustments, picking and cycle counting. Confirm which capabilities and devices are included in the proposed configuration.

Capabilities and operating conditions

TrackStock serves distributor-managed consumables in customer stockrooms and service vehicles. QR/barcode counts and usage feed VMI/CMI replenishment.

• Replenish: barcode/QR ordering and cycle counts, with min/max replenishment during counts.
• Manage Lite adds usage, order and receipt tracking plus on-hand inventory.
• Manage adds work orders, transfers, moves, returns and staging.
• Optimize adds min/max tuning, maintenance and tool-crib functions, requisitions and kitting.
• Deployment: Not documented in the retained accepted evidence.
• Supported platform: Web app; Android 7+; iOS/iPadOS 15.4+.
• Integrations: ERP and QuickBooks integrations are described; confirm compatibility and plan eligibility.
• Offline operation: Not documented in the retained accepted evidence.
• Industries: Wholesale distribution is a documented context.
• Business size: Not documented in the retained accepted evidence.
• Application UI languages: Not documented in the retained accepted evidence.
• Verified country availability: Not documented in the retained accepted evidence.

Pricing, plan limits and additional costs

Stockroom rates are $40/$100/$249/$399 per month for Replenish/Manage Lite/Manage/Optimize, billed semi-annually. Vehicle rates show $40 Replenish and $70 Manage; the other two are blank. Dollar ISO currency is not stated; the trial is not a permanent free plan.

• Replenish — per stockroom: $40 per stockroom per month, billed semi-annually. Includes Barcode/QR ordering and cycle counts; min/max replenishment during counts; Unlimited users, items and suppliers; label designer, permissions, audit trail and basic reporting. The observed rate is $40 per stockroom per month, billed semi-annually. The source does not explicitly name an ISO currency. No six-month invoice total or minimum contract length is inferred. Vehicle and stockroom prices are separate scopes.
• Manage Lite — per stockroom: $100 per stockroom per month, billed semi-annually. Includes Replenish scope plus usage, orders, receipts and on-hand inventory; Min/max replenishment after usage, consignment inventory and scheduled email alerts; SensorBins/RFID/eLabels described as available. The observed rate is $100 per stockroom per month, billed semi-annually. The source does not explicitly name an ISO currency. No six-month invoice total or minimum contract length is inferred. Vehicle and stockroom prices are separate scopes.
• Manage — per stockroom: $249 per stockroom per month, billed semi-annually. Includes Manage Lite scope plus work orders, transfers, moves, returns and staging; Customizable/scheduled reports, user-defined fields and project spend limits. The observed rate is $249 per stockroom per month, billed semi-annually. The source does not explicitly name an ISO currency. No six-month invoice total or minimum contract length is inferred. Vehicle and stockroom prices are separate scopes.
• Optimize — per stockroom: $399 per stockroom per month, billed semi-annually. Includes Manage scope plus min/max tuning, asset maintenance and tool crib management; Requisitions, kitting, subassemblies and quotes; QuickBooks integration advertised on the homepage. The observed rate is $399 per stockroom per month, billed semi-annually. The source does not explicitly name an ISO currency. No six-month invoice total or minimum contract length is inferred. Vehicle and stockroom prices are separate scopes.
• Replenish — per vehicle: $40 per vehicle per month, billed semi-annually. Includes Barcode/QR ordering and cycle counts; min/max replenishment during counts; Unlimited users, items and suppliers; label designer, permissions, audit trail and basic reporting. The observed rate is $40 per vehicle per month, billed semi-annually. The source does not explicitly name an ISO currency. No six-month invoice total or minimum contract length is inferred. Vehicle and stockroom prices are separate scopes.
• Manage Lite — per vehicle: no amount shown. Includes Replenish scope plus usage, orders, receipts and on-hand inventory; Min/max replenishment after usage, consignment inventory and scheduled email alerts; SensorBins/RFID/eLabels described as available. No amount is displayed in the live Manage Lite vehicle price column. No six-month invoice total or minimum contract length is inferred. Vehicle and stockroom prices are separate scopes.
• Manage — per vehicle: $70 per vehicle per month, billed semi-annually. Includes Manage Lite scope plus work orders, transfers, moves, returns and staging; Customizable/scheduled reports, user-defined fields and project spend limits. The observed rate is $70 per vehicle per month, billed semi-annually. The source does not explicitly name an ISO currency. No six-month invoice total or minimum contract length is inferred. Vehicle and stockroom prices are separate scopes.
• Optimize — per vehicle: no amount shown. Includes Manage scope plus min/max tuning, asset maintenance and tool crib management; Requisitions, kitting, subassemblies and quotes; QuickBooks integration advertised on the homepage. No amount is displayed in the live Optimize vehicle price column. No six-month invoice total or minimum contract length is inferred. Vehicle and stockroom prices are separate scopes.
• The FAQ states a free 30-day trial with item-list setup and brief training, free email support and optional paid phone support.
• Optional phone support is listed at $100/month for Replenish and $200/month for the other plans. The billing denominator and ISO currency are not specified.
• SensorBins hardware is around $96 per item; RFID tower and sensor costs vary by use case. These are additional hardware costs, and the captured dollar sign does not establish ISO currency.

Review evidence and sample limits

The managed G2 snapshot identifies eTurns TrackStock and reports 43 profile reviews, but this page uses only two selected 2025 accounts. Their plans are unspecified, so the accounts do not establish plan-specific themes or current reliability. The snapshot was observed on 29 October 2026 and was labeled “Crawled: yesterday” and its metadata lists modified date 17 October; a native visit reached a DataDome challenge.

• An account dated 26 January 2025 rated eTurns 4/5. The reviewer appreciated configurable columns and phone-based web search, while noting occasional slowness or glitches and wishing for a downloadable app.
• A second account dated 18 February 2025 rated eTurns 1.5/5. The reviewer valued searching by part-number data and customer-site inventory visibility, but found navigation difficult when returning after time away.
• These are two selected, edition-unspecified accounts, not a representative sample or the full 43-review profile. Direct native access was challenged; the managed snapshot is cached.

Workflows and scope

The product page describes service-vehicle stock, warehouse-to-truck transfers, barcode-linked job usage and phone scans queued until signal returns. A separate accepted vendor fact record lists a QuickBooks item-file export, Jobber job-parts CSV and Housecall Pro job-parts CSV; these are file exports, not native real-time integrations. API and webhooks are listed for the Unlimited plan.

The documented offline workflow is limited to phone scans queued until signal returns; other offline actions are not established. Device requirements, interface languages and country/currency availability are not specified.

Deployment and pricing

The pricing page checked 2026-10-28 lists per-subscription annual prices: Starter $129 (1 user; unlimited trucks/parts; email support), Pro $197 (up to 5 users; unlimited trucks/parts; priority support), and Unlimited $249 (unlimited users/trucks/parts; API and webhooks). The page offers a 14-day trial with no card. The dollar symbol is shown, but the ISO currency is not established. The stated terms include auto-renewal after 12 months unless canceled and a 14-day money-back period in the first paid year; these are not monthly invoice prices. Taxes, setup and hardware costs are not stated.

Review evidence

The bounded check on 2026-10-28 yielded no readable, dated, attributable review sample for this service. Profile discovery or blocked pages do not provide review content.

Desktop and Android workflows

Documented functions include multi-location inventory, serial and lot tracking, barcode scanning and receiving. One delivery can be received against several purchase orders, with partial quantities left open. Invoice viewing and printing with signatures depend on a Sales licence.

Desktop supports a local Windows or Windows Server installation and Android mobile devices. The published hardware list specifies Android 5.0 or later, a four-inch display and at least 512 Mb of free space, using the vendor’s wording; confirm the unit and current device and scanner compatibility. The Desktop edition is distinct from HandiFox Online, so its iOS support and integrations should not be assumed.

QuickBooks Desktop Pro, Premier, Accountant and Enterprise compatibility is described with regional-version conditions; confirm the precise QuickBooks version and country before purchase. Test the exact mobile transactions and synchronization needed when a connection is unavailable.

Counts, labels and restocking

Users can organise each van or shop as a room, create numbered bins, add parts and quantities, print QR labels and scan them for bin contents. A stocktake compares expected and counted quantities, and low-stock thresholds can trigger emails. The page also describes shared-tool checkout.

Stock in a van and the shop is tracked as separate entries: restocking requires updating both counts or moving an entire item. The app runs in a browser on phones and computers and supports CSV export and spreadsheet import. The supplier says it does not connect to dispatch, scheduling or invoicing; confirm offline operation, UI languages and availability for your location.

The vendor described this release as an alpha on 28 October 2026; confirm continuity and support for a production rollout.

Compare and ask

Compare a parts-oriented inventory system if you need supplier purchasing as well as van counts.

Ask how data can be exported and how the service will handle pricing and support after alpha.

Warehouse-to-vehicle inventory

The documented inventory structure tracks parts by warehouse and vehicle, records transfers and compares available quantities with job requirements. It also describes job commitments, usage, returns and replenishment workflows. Ask to see how a technician records each movement and how an office user resolves discrepancies.

Operational detail

HVACSoftware.com describes its AI Dispatcher as placing suggestions in a review queue for a person to apply or discard. The page says proposed assignments consider skill, zone, truck capacity and drive time. It describes assist as the public workflow, while assign-on-create is a later shop setting rather than the illustrated default.

Test the proposed assignment

Enter an urgent cooling call while a qualified technician is already scheduled and the nearest truck lacks a required part. Ask the dispatcher to inspect the proposal, reject or change it and show the job that reaches the field. Separately verify where the part availability is read and how the office records a substitution or transfer; do not assume the dispatch proposal itself reserves inventory.

Reconcile the truck and job

After the visit, compare the part taken from the truck with the job record and the remaining vehicle balance. Include a part brought from the warehouse after the first assignment, and ask who posts the transfer and who resolves an unmatched usage entry. Request a live demonstration with your roles and data: the public example explains the proposed workflow, not an independent proof that every field or inventory integration is configured.

Workflows and scope

Staff can scan stock in or out, restock or transfer items to a truck, attach a job number or site ID, and review scan activity and stock discrepancies through web reports. Scans can be associated with a Stockroom user and an optional four-digit PIN.

The feature comparison marks external accounting, ecommerce and API integrations as Not Included for standalone Stockroom. A separate inFlow integration directory describes the broader product family; an add-on does not by itself grant the parent product’s integrations.

Stockroom has web administration and mobile-scanning clients. The feature comparison lists Web, iPhone and Android for Stockroom. The Google Play listing requires Android 7.0 or later; the Apple listing requires iOS 15.1 or later and lists English for that Apple client. Android and web interface languages are not specified in these sources.

Deployment and pricing

The rate table captured October 30, 2026 lists standalone monthly subscriptions at USD 89, CAD 119, GBP 59 or EUR 69. Annual subscription totals are USD 828, CAD 1,068, GBP 588 or EUR 588. The same table advertises USD 69 per month when billed annually; this is a monthly equivalent, not the annual invoice total.

The inFlow Inventory/Manufacturing add-on is listed at USD 39, CAD 49, GBP 29 or EUR 29 per month and requires a paid parent subscription. Additional locations are listed at USD 5, CAD 7, GBP 4 or EUR 4 per month.

The standalone rate includes unlimited scanning users, products, adjustments, transfers and barcode generation, two web administrators, reports and business-hours support. The table lists USD 499 for one-time onboarding, USD 999 for onboarding with training, USD 2,999 for implementation and USD 199 per training hour. Recurrence is not specified for the USD 999 and USD 2,999 packages. The USD 499 onboarding is described as required on most inFlow plans, but its requirement for Stockroom is unresolved.

Review evidence

We could not confirm a dated customer review for Stockroom. No review score or customer sentiment is inferred.

Capabilities and operating conditions

InventoryHQ is aimed at HVAC contractors managing materials across warehouse, truck and job sites. Its workflow records job-related pulls, returns and material costs.

• Truck stock minimums
• Material pulls and returns by job
• Install-kit material templates
• Phone-camera QR scanning
• Deployment: Not documented in the retained accepted evidence.
• Supported platform: Not documented in the retained accepted evidence.
• Integrations: Not documented in the retained accepted evidence.
• Offline operation: Not documented in the retained accepted evidence.
• Industries: HVAC contractors.
• Business size: Not documented in the retained accepted evidence.
• Application UI languages: Not documented in the retained accepted evidence.
• Verified country availability: Not documented in the retained accepted evidence.

Pricing, plan limits and additional costs

The price view shows $97/month for one warehouse and truck, plus $49/month per extra warehouse and $29/month per extra truck. Dollar ISO currency is unknown. The advertised 20% annual saving has no verified annual amount.

• InventoryHQ — monthly view: published amount 97 per subscription per month, billed monthly. Includes 1 warehouse; 1 service truck; unlimited users and active jobs; all features. Dollar symbol only; ISO currency unknown. Cancel-anytime wording does not establish proration/refund.
• Additional warehouse: published amount 49 per additional warehouse per month, billed monthly. Dollar ISO currency unknown.
• Additional service truck: published amount 29 per additional truck per month, billed monthly. Dollar ISO currency unknown.
• Annual option: the vendor advertises a 20% base saving; the opened rate view did not establish an annual amount or ISO currency, so none is calculated.

Review evidence and sample limits

The bounded check retained no dated customer review account. Native app listing observations do not assess the full HVAC workflow.

Inventory and field work

The vendor describes warehouse and truck stock, vehicle par levels, replenishment alerts, purchase receipts and technician material usage. Device platforms, offline workflows and accounting or field-service integrations should be confirmed for the selected subscription.